TravIT Support Services

As will all QuickTrav applications in order to do a month-end you are required to do a backup and to the backup you need to log in as user SUP.

Backup procedure

Click Options->Month End->Month End Backup

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Once Backup is Complete - click Cancel

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Quick Software have added a number of flags to profile/categorise contacts / travelers and to provide for detailed reporting. The flags are very flexible, being table driven, which allows you to profile according to your Agency requirements.

To add to the flags, select Setup-> Contacts-> General Flags, Capacities or Interests

• Interests Self explanatory, see example below
• Flags - This is a general field that can be used for any purpose suitable to your organization.

To add to the above mentioned tables, click on ‘New’ to add, ‘code’ can be alpha or numeric or a mix of both

Now that you have all your client contact details in one place wouldn’t it be nice to be able to email them all from FrontDesk. This allows us to keep records of all this communication in one place.
This is a really powerful marketing tool and is fantastic for CRM (Customer Relationship Management)

This function can be used for Specials, Newsletters or notifications. You can even target specific Categories, if this has been correctly captured.

To access mass emailing, you must be logged in as Supervisor. If you wish to send emails by profile, it is essential that some thought be given to the various flags as described below and that the consultants flag the contact / traveler correctly.

File ->Other Registers->Mailing List Register

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Verify Data Files

• Transaction file - changes to detect invalid principal codes where the transaction commission amount is nil (previously only checked principal codes if the commission amount was not nil)
• Control account - changes to compare the net amount of each transaction to the net amount per the control account to detect invalid control account net amount entries.

Released version 3.1i60 18 June 2007

General Ledger postings

• COD creditor transactions
  • The postings to the creditors ledger for COD principle transactions are now dated the same date as the invoice to the client, instead of the last day of the month.

Released version 3.1i61 26 July 2007

General Ledger postings

• General Setup / Export to Quickly setup / Creditors ledger options
  • New option added to make the functionality added in the previous version 2.1i61 optional
    (Note that this defaults of off. Thus clients running version 2.1i61 and who are using the QuickGl contra functionality for creditor accounts should switch this on immediately after upgrading or should only upgrade immediately after month end. . Clients running a version prior to 2.1i61 and who are using the QuickGl contra functionality for creditor accounts can upgrade any time, but should only change this setting immediately after month end per below.)
  • COD creditor transactions (changes to previous version)
  • This now only applies if the above new option is on
  • NB This new option changes the date of cod creditor transactions, which can cause GL contra information to get lost. Thus this new option should only be turned on (or off) immediately after the main module month end is run. Otherwise general ledger creditor account contra info for the affected COD creditor accounts for the current month will be lost.

Released version 3.1i62 21 Aug 2007

Changes from version 2.2e 08/08/2007 [PK]

Exe parameters

• When specifying the 4th parameter, the system would not accept a blank “” 3rd parameter and was forcing you to specify the receipts module installation folder

Exe help via /?

• Minor change to show correct 32 bit exe name in dialog.

Released version 2.2f 20/08/2007 [PK]

Released version 2.2a 03/05/2007 [PK]

• Capture new receipt
  System was crashing if the new ‘Use divisions’ switch was off - fixed

Released version 2.2b 07/05/2007 [PK]

• 16 to 32 bit conversion
  The system now correctly updates the qMenu configuration to use the 32 bit executable and renames the 16 bit exe files so that they can no longer be used

Released version 2.2c 24/05/2007 [PK]

• Export deposited Receipts
  This process is now limited to one user at a time

Released version 2.2d 07/06/2007 [PK]

• Remote printers
  Remote printers were not available for selection in My Prefs and Application setup

Released version 2.2e 08/08/2007 [PK]

There is a little known function of the QuickTrav Query Module which creates DBF’s (Excel Sheets) whenever a statement is generated.Generate your statement as normal
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Click Email

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Before you click Send add the following (separate each attachment with a “;” (semi-colon)

;X:\quick\LesediJ\Query\Dumpdbf\Statement A06001 2007-08.DBF; X:\quick\LesediJ\Query\Dumpdbf\Statement A06001 2007-08.DBF

<Full Path>\DumpDBF\<FileName>

You are then left with 3 attachments

c:\documents and settings\ricksong\local settings\temp\Statement A06001-A06002 2007-07.pdf;
X:\quick\LesediJ\Query\Dumpdbf\Statement A06002 2007-08.DBF;
X:\quick\LesediJ\Query\Dumpdbf\Statement A06001 2007-08.DBF

Click Send
Your received email should look like below
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Credit card batching

• Header file field for export file name increased from 75 to 100 chrs
• Reserved characters (based on feedback from Iveri)
• The previous version 0.0k changes in this regard have been undone
• The following characters are now disallowed
  # < > %
• All other characters are acceptable

Released version 0.0L 20/08/2007

Database access

• Fixed logic error that would leave an incorrect ‘Qcn. ‘ user lok in the internal database access control file

Currencies

• Added new import option to import from file ‘currency.imp’ which contains a comprehensive list of all currencies. This version of FrontDesk will automatically run the import on start up.
• Editing of table of currencies now updates the Win Invoicing and Win Vouchers modules

Table of countries

• The ‘country1.imp’ import file option has been modified to include currency codes and the continent codes that were incorrectly imported as currency codes in version 2.4i47 are now correctly imported
• Continent field added, in line with Win Invoicing.
• Editing of table of countries now updates the Win Invoicing and Win Vouchers modules

Table of Continents

• A new table of continents has been added, in line with Win Invoicing.
• Editing of table of continents now updates the Win Invoicing and Win Vouchers modules

Html documents

• New document variable ##BusinessWebAddress## added
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Lesedi Gauteng (Gtl)

001 Do Not Use
008 American Express Travel Sita
027 American Express Travel Total
038 Amex Inhouse Management
044 Amex A E C I
051 American Express Travel Nedcor
068 American Express Travel Face
070 Amex Fourways
100 American Express Travel Ibm
106 S A Tourism
107 Seekers Legal Aid Board
108 American Express Travel Techmed
109 American Express Travel Group 5
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