TravIT Support Services

Lesedi Gauteng (Gtl)

001 Do Not Use
008 American Express Travel Sita
027 American Express Travel Total
038 Amex Inhouse Management
044 Amex A E C I
051 American Express Travel Nedcor
068 American Express Travel Face
070 Amex Fourways
100 American Express Travel Ibm
106 S A Tourism
107 Seekers Legal Aid Board
108 American Express Travel Techmed
109 American Express Travel Group 5
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First off lets define what a Branches and Divisions are :

Branches
A branch is defined as an entity that maintains its own debtors and creditors ledgers and its own invoice register (own set of unique invoice and credit note numbers).

Divisions
A division is simply any sub entity under a branch. Invoices issued by any division will form part of the branch’s invoice register and may only be issued to that branch’s clients for services provided by that branch’s principals. In reality, the division codes are simply flags on the branch’s invoice register used for reporting purposes (MIS) and to facilitate different branding (logos, names and addresses) on printed documents.

Every user logs in with a default specified branch code that instructs the system which invoice register and which master files (clients, suppliers and consultants) to use.

Voucher Register

• Fixes a crash when applying a display range to issue date

• Fixes a possible cause of duplication in voucher register

Release version 3.4i97 13 August 2007

New Voucher Capture

• Fixes a crash when applying a filter on the initial range selection screen

Release version 3.4i98 14 August 2007

Mandatory Entries

Account number (A*) and Consultant (C*) are mandatory accounting information codes and must be
added before an invoice can be generated

A* Account number

A*D1111  D1111 being the account number
Cost Centres / additional refs A*D1111/(2nd ref)/(3rd ref)/(4th ref)/(5th ref) Add additional refs, as per setup

C* Consultant Code

C* Tm Tm being the consultant code
Outside consultant code C* Tm/Dg Dg being the outside consultant code

The following accounting information is optional in many instances, but not in others, e.g. order number,
additional refs, publised fare savings etc. may be mandatory, according to your setup.

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Credit card batching

•   ‘Combine invoice line items into one amount’ retrieval option
• If an invoice contains line items with different credit card numbers (not keys), then the retrieval of the invoice is blocked if the ‘Combine invoice line items into one amount’ option is on.
• When blocked the following options message is displayed (which is the only way around the problem as the system design cannot handle different credit cards with the ‘combine..’ option on).
• “The credit cards on the saved invoice line items should be changed in the invoice module so that only one credit card is used on the invoice. Alternatively this document should be retrieved with the ‘Combine invoice line items into one amount’ option turned off.”
• ‘Limit to client credit card’ retrieval option
• The selected credit card now shows the card key, as this option matches based on the card key, not the card no.
• Reserved characters the following chrs are the only allowed chrs in the iveri upload file “details” text. “abcdefghijklmnopqrstuvwxyz0123456789-_ /”, any other chrs are now swapped to a space

Released version 0.0k 08/08/2007

The Carhire module hasn’t been upgraded in quiet a while and now I am forced to do the upgrade. Below I have detailed all the changes from our current version 3.4i86 to 3.4i97

Emailing from voucher register

• The voucher register was ignoring the system preference “Allow only PDF vouchers”, when clicking the e-mail button, and still gave an html option

Various registers

• The voucher register, main voucher range register, supplier register and client register will now come up with the view selected as default.

Emailing general

• When selecting “Place in my outbox”, the program now uses internal an internal MAPI interface, eliminating the need for a qMapi install

Error handling

• If the app crashes due to a “Work area not indexed” messages, it will trigger a full app-reindex

Release version 3.4i88 6 March 2007
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… Continued

• Published Fares applies SYSTEM wide.
• The Force Published Fares flag applies system wide to ALL debtor or Leisure accounts
• There is a single Published Fare table which applies to the entire system.
• It is important to keep this table updated when fares increase to get correct figures and reports.
• The table can be “override” by the consultants accounting info
• Reason codes can apply to any route/fare
  Read more

… Continued

Overview

The benchmark fare option has been added to QuickTrav Invoicing, which works on similar principles to the published fare option.
For each ticket / refund notice issued, you can specify a comparative benchmark fare and a difference reason code. This can be made compulsory on specified debtor accounts.
Then you can generate reports for your clients showing the fare vs. the benchmark fare grouped by the difference reason code.

• Benchmark Fares are applied to specific accounts.
• The Force Benchmark Fares flag applies just to the debtor or Leisure account on which it gets activated otherwise the capture of benchmark fares is optional.
• There is a separate Benchmark Fare table per account.
• It is important to keep this table updated when fares increase to get correct figures and reports.
• The table can be “override” by the consultants accounting info
• Reason codes can apply to any route/fare
• Tables of default benchmark fares can be set up for any client account
• The benchmark fare information is saved with the invoice and printed in the invoice message.
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There seems to be a lot of confusion about Published and Benchmark fares, below I hope to explain it.

Published/Benchmarks fare savings will appear on each air ticket invoice and an itemized report reflecting the total savings per client, for a specified period. Many Agents using ‘published/benchmark fare savings’, send a monthly ‘savings’ report with the client’s statement, a very useful marketing tool.

First off lets start out by defining the difference what are Benchmark and Published Fares

Published Fares
This should be the most expensive fare on the airline for that class and route.
The system then calculates the difference between the ISSUED fare and the Published Fare.

Example
Jnb/Cpt/Jnb on SAA issued value = R2000
Jnb/Cpt/Jnb published fare value =R2500
Client Savings = R500

Read more about Published fares here

Benchmark Fares
This is a fare set by the CLIENT, the benchmark the consultant is required to meet.
It is common to set the Benchmark Fares to last years fares

Example
Jnb/Cpt/Jnb on SAA issued value = R2000
Jnb/Cpt/Jnb published fare value =R1500
Client Savings = R-500

Read more about Benchmark fares here

Go to Setup>Clients>Debtors:

Right click on the Code column and select Search:

Enter the desired Debtors code and make sure the “Exit if found?” is ticked, and click search:

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